Privacy Policy
Last updated: August 2026
Cheshire Print Fair is committed to respecting your privacy and protecting the personal information you share with us.
This Privacy Policy explains what information we collect, why we collect it, how it is used and stored, and the rights you have in relation to your personal data.
If you have any questions about this policy or the information we hold about you, please contact:
1. Information We Collect
We only collect personal information that is relevant to running and promoting Cheshire Print Fair and communicating with our community.
Depending on how you interact with us, this may include:
Your name
Email address and other contact information
Artist, studio or business name
Website and social media details
Information about your creative practice
Images of your work and stall/display
Information submitted as part of an exhibitor application
Public Liability Insurance information where required
Payment and transaction information
Communications you send to us
Marketing preferences
Technical information relating to use of our website, such as IP address, browser/device information and cookies
We ask that information supplied to us is accurate and that you let us know if important information changes.
2. Exhibitor Applications
When you apply to exhibit at Cheshire Print Fair, we collect information necessary to assess your application and, if successful, administer your participation in the event.
This may include your contact details, information about your practice, website and social media links, images of your work, previous stall images and other information you choose to provide in your application.
Applications may be submitted and managed using HubSpot, which acts as a service provider supporting our application and communications processes.
Information supplied through an application will be used to:
Review and select exhibitors
Contact applicants about the outcome of their application
Administer successful stall bookings
Communicate important information about the event
Maintain appropriate records relating to participation
Promote successful exhibitors where appropriate
Submitting an application does not automatically subscribe you to unrelated marketing communications.
3. Images & Promotional Material
Applicants may be asked to provide images of their work as part of the application process.
If your application is successful, images and information you have supplied may be used to promote your participation in Cheshire Print Fair through channels including:
The Cheshire Print Fair website
Social media
Email communications
Digital and printed promotional material
Press and publicity relating to the event
Where practical, we will credit artists and makers when their work is specifically featured.
You should only submit images that you own or have permission to provide for these purposes.
4. Photography & Filming at Our Events
Photography and filming may take place during Cheshire Print Fair for documentation and promotional purposes.
This may include general photographs or video showing the event, exhibitors, stalls and visitors.
Where an individual is the specific subject of photography or filming, we will take reasonable steps to ensure this is appropriate.
If you have concerns about being photographed or filmed at one of our events, please speak to a member of the Cheshire Print Fair team.
5. How We Use Your Information
We may use personal information to:
Process exhibitor applications
Manage stalls and event participation
Respond to enquiries
Provide information you have requested
Process and administer payments
Send important information relating to an event or booking
Promote participating artists and exhibitors
Improve our events, website and communications
Maintain appropriate financial and administrative records
Send marketing communications where you have chosen to receive them
Meet our legal and regulatory obligations
Under UK data protection law, we will only process personal information where we have an appropriate lawful basis. Depending on the circumstances, this may include your consent, our legitimate interests, taking steps towards or fulfilling a contract, or complying with a legal obligation.
6. Marketing Communications
We may send you news and information about Cheshire Print Fair where you have consented to receive marketing communications or where we are otherwise permitted to do so by law.
You can unsubscribe from marketing emails at any time by using the unsubscribe option contained within the email or by contacting us at:
Unsubscribing from marketing does not prevent us from contacting you where necessary about an application, stall booking or event in which you are participating.
7. Payments
Where payments are made through a third-party payment provider, payment details are processed securely by that provider.
Cheshire Print Fair does not need to retain your complete debit or credit card details.
The payment provider’s own privacy policy will apply to information processed through its service.
8. Sharing Your Information
We do not sell your personal information.
We may share information with trusted organisations or service providers where this is necessary to operate Cheshire Print Fair. These may include providers supporting:
Website hosting
Online forms and application management
Email and communications
Payment processing
Website analytics
Event administration
These organisations may only process information for the purposes for which it has been provided and in accordance with applicable data protection requirements.
We may also disclose information where required to do so by law.
9. Cookies & Website Analytics
Our website may use cookies and similar technologies to help the site function correctly, understand how visitors use it and improve its performance.
Some third-party services embedded within our website may also set cookies.
Where required, you will be given the opportunity to manage your cookie preferences.
More information about the cookies used on the website should be provided through our Cookie Policy or cookie-management tool.
10. How Long We Keep Your Information
We keep personal information only for as long as it is reasonably necessary for the purpose for which it was collected, or where we need to retain it to meet legal, financial or administrative requirements.
Different types of information may therefore be retained for different periods.
For example, unsuccessful application information does not need to be retained indefinitely, while financial records relating to stall payments may need to be retained for longer to meet accounting or legal requirements.
When information is no longer required, we will securely delete or anonymise it where reasonably practicable.
11. Keeping Your Information Secure
We take reasonable technical and organisational measures to protect the personal information we hold against unauthorised access, loss, misuse, alteration or disclosure.
Where we use third-party platforms to process or store information, we select established providers and use appropriate account and security controls.
No online service can guarantee absolute security, but we take reasonable steps to protect the information entrusted to us.
12. Your Data Protection Rights
Under UK data protection law, you may have rights relating to your personal information, including the right to:
Ask what personal information we hold about you
Request a copy of your personal information
Ask us to correct inaccurate or incomplete information
Ask us to delete your information in certain circumstances
Ask us to restrict how your information is used in certain circumstances
Object to certain uses of your information
Withdraw consent where we rely on consent to process your information
To exercise any of these rights, please contact:
We will respond to requests in accordance with applicable UK data protection law.
You also have the right to raise a concern with the Information Commissioner’s Office (ICO) if you are unhappy with how your personal information has been handled.
13. Children’s Information
Cheshire Print Fair does not intentionally use its website or exhibitor application process to collect personal information directly from children.
Where activities specifically involving children or young people are organised, appropriate information and consent arrangements will be provided where necessary.
14. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes to our events, website, services or legal obligations.
The latest version will always be published on the Cheshire Print Fair website with the date it was last updated.
15. Contact Us
If you have questions about this Privacy Policy, would like to exercise your data protection rights, or would like us to review, correct or delete information we hold about you, please contact:
Cheshire Print Fair
cheshireprintfair@gmail.com